first up as someone working a full-time job in Tech with a YouTube channel on the side I actually do not time block my calendar I see videos like this I think

首先，作為一個在科技業全職工作並同時經營 YouTube 頻道的人，我實際上不會時間區塊化我的日曆。我看到這樣的影片，我覺得

it looks fantastic but I just wouldn't have the time to maintain and time Block 14 different calendars instead I use the Highlight method from the book make time

看起來很棒，但我就是沒有時間來維護和時間區塊化 14 個不同的日曆。相反，我使用《Make Time》這本書中的「高光時刻」方法

at the start of my day I write down the one task I definitely want to complete and on my calendar I time block that one highlight in between my other

在我一天的開始，我寫下我絕對想完成的那一個任務，然後在我的日曆上，我在其他承諾之間為那一個高光時刻設定時間區塊

commitments and because making time for one thing is relatively effortless I've been literally able to follow this method for the past three years which in my opinion is much better than starting

因為為一件事騰出時間相對輕鬆，我實際上已經能夠在過去三年持續遵循這個方法，在我看來這比開始一個嚴格的時間區塊習慣然後

a strict time blocking habit and giving up after a couple of weeks there's an entire chapter dedicated to the Highlight method in the book but there're basically three questions we

幾週後放棄要好得多。這本書中有專門一個章節講高光時刻方法，但基本上我們可以問自己三個問題

can ask ourselves when picking our highlight for the day first what's the most pressing thing I've done today second at the end of the day which highlight will bring me the most

來選擇今天的高光時刻。首先，我今天最緊迫的事情是什麼？第二，在一天結束時，哪個高光時刻會給我帶來最大的

satisfaction and third when I reflect on today what will bring me the most Joy moving along to some tactical tips tips as a busy professional I don't actually create events from within Google

滿足感？第三，當我回顧今天時，什麼會給我帶來最多的快樂？接下來是一些實用技巧。作為一個忙碌的專業人士，我實際上不會從 Google

Calendar instead I type in cal. new enter and I'm brought to a new event immediately and this works in most browsers both Mac and windows users can

日曆內部創建活動。相反，我輸入 cal.new 然後按 Enter，我立即被帶到一個新活動頁面，這在大多數瀏覽器中都有效。Mac 和 Windows 用戶都可以

take this a step further by copying the new event URL pasting it into a free app launcher like Alfred for Mac or power toy run for Windows assigning a keyword

更進一步，複製新活動的 URL，貼到像 Mac 的 Alfred 或 Windows 的 Power Toy Run 這樣的免費應用啟動器，設定一個關鍵詞

and now I can just type in gcal enter and I'm brought to a new event page directly or after creating a project planning Google gole sheets I can use

現在我只需輸入 gcal 按 Enter，就直接被帶到新活動頁面。或者在創建專案規劃的 Google 試算表後，我可以使用

the at keyboard shortcut and start typing in the name of the meeting I'm going to be presenting in select the meeting and now I'm going to hover over

@ 鍵盤快捷鍵，開始輸入我要報告的會議名稱，選擇會議，然後我要把滑鼠移到

this and I can now attach this document to the event directly saving me the hassle of having to like copy the URL here and pasting it within the event

這裡，我現在可以直接把這個文件附加到活動上，省去了複製 URL 然後貼到活動邀請中的麻煩

invite Pro tip you can do the exact same thing in Google Docs type at the event name select it hover over it and you can now attach this document to the event

邀請中。專業提示：你可以在 Google Docs 中做完全一樣的事情，輸入 @ 然後活動名稱，選擇它，把滑鼠移到上面，你現在可以把這個文件附加到活動上

and we're barely getting started because within Gmail you might already know that you can click the three dots here to create an event with whoever you're corresponding with but this opens up a

而我們才剛開始，因為在 Gmail 中，你可能已經知道可以點擊這裡的三個點來與你正在通訊的人創建活動。但這會打開一個

whole new tab you have to wait for it to load super unproductive instead hit reply set up a time to meet create an event to bring up both your calendars in

全新的分頁，你必須等它載入，超沒效率。相反，點擊回覆，設定見面時間，創建活動，在側邊欄中調出你們雙方的日曆

the companion bar to schedule some time without having to leave Gmail and have the email content automatically added within the calendar invite or if you want to offer multiple time slots for

在側邊欄中安排時間，而不需要離開 Gmail，並且電子郵件內容會自動添加到日曆邀請中。或者如果你想為收件人提供多個時段

the recipient select offer times your free select the time range adjust the duration of each slot and your correspondent will be able to select a time of their choosing by the way this

選擇「提供可用時間」，選擇你的空閒時間，調整每個時段的持續時間，你的通訊對象將能夠選擇他們偏好的時間。順便說一下，這支

video is not being sponsored by any calendar app but it is supported by those of you who subscribe to my paid productivity newsletter on Google tips Link in the description to learn more

影片沒有被任何日曆應用贊助，但它是由你們這些訂閱我的 Google 技巧付費生產力電子報的人支持的。描述中有連結可以了解更多

third mistake to avoid not tailoring the calendar settings for your own behavior for example I bet if you press the keyboard shortcut X right now either nothing will happen or you'll see a

第三個要避免的錯誤：不根據自己的行為調整日曆設定。例如，我敢打賭如果你現在按鍵盤快捷鍵 X，要麼什麼都不會發生，要麼你會看到一個

4-day view of your calendar but if I press X or select select the corresponding view from this drop down I see a 3-day view you can customize this under calendar settings first go to

4 天日曆視圖。但如果我按 X 或從這個下拉選單選擇對應的視圖，我看到的是 3 天視圖。你可以在日曆設定中自訂這個。首先進入

keyboard shortcuts and make sure this is enabled then you go to view options set the custom view to however many days you want 3 days works really well for me and

鍵盤快捷鍵，確保它是啟用的。然後進入視圖選項，把自訂視圖設定為你想要的天數。3 天對我來說效果很好，而且

while we're here make sure you have checked the reduced the brightness of past events option I think this just makes the whole user interface slightly better next head on over to event

既然在這裡了，確保你已經勾選了「降低過去事件的亮度」選項。我認為這讓整個用戶介面稍微好一些。接下來進入活動

settings and under default guest permissions make sure the modify event option is selected this is my biggest pet peeve at work if you send me a calendar invite and the

設定，在預設來賓權限下，確保選擇了「修改活動」選項。這是我在工作中最大的困擾：如果你發給我一個日曆邀請，但

time doesn't work for me and I can't move it we waste a lot of time going back and forth with modify event check by default both parties can now freely

時間對我不適合，而且我無法移動它，我們會浪費很多時間來回溝通。勾選「修改活動」後，雙方現在可以自由地

make changes to the event and for larger meetings where you don't want others making changes by mistake just uncheck it for that specific event Pro tip back in the main calendar view you can

對活動進行更改。對於較大的會議，如果你不想讓其他人誤操作，只需為那個特定活動取消勾選即可。專業提示：回到主日曆視圖，你可以

actually use your mouse to select the number of days you want to view like six 5 3 two you get the point the fourth mistake to avoid as a busy professional

實際上用滑鼠選擇你想查看的天數，像是 6、5、3、2，你懂的。第四個要避免的錯誤，作為一個忙碌的專業人士

searching for time zones instead of leaving the Calendar app I can from within Google Calendar settings go to time zone enable display secondary time zone choose a location I interact with

搜索時區。不需要離開日曆應用，我可以在 Google 日曆設定中進入時區，啟用顯示第二時區，選擇我最常互動的地點

the most frequently label it and display that secondary time zone in my main calendar view taking this a step further I also choose to show world clock and

給它標籤，然後在我的主日曆視圖中顯示第二時區。更進一步，我也選擇顯示世界時鐘，並且

add the locations of my totally not imaginary friends so that if any of them ever deci Ed to accept my catch-up invitations I can see the local time in

添加我那些完全不是虛構的朋友們的位置，這樣如果他們任何一個決定接受我的聚會邀請，我可以在

all of their locations by just clicking on the event Pro tip you can easily remind yourself which time zones your frequent contacts sit in by clicking the three dots next to their name settings

所有他們的位置看到當地時間，只需點擊活動即可。專業提示：你可以輕鬆提醒自己你常聯繫的人在哪個時區，點擊他們名字旁邊的三個點，設定

and undername add their location or time zone in Brackets next up super quick tip when I'm in the main calendar view instead of relying on the task app in

在名字下面添加他們的位置或時區在括號中。接下來是個超快速的技巧：當我在主日曆視圖時，不需要依賴側邊欄中的任務應用

the companion bar and having to toggle between my task lists I can simply click this button here to view all my tasks in full screen the sixth mistake to avoid

並且在我的任務清單之間切換，我可以簡單地點擊這裡的按鈕，全螢幕查看我所有的任務。第六個要避免的錯誤

relying only on calendar notifications let me explain what I mean for normal events like meetings I have a 3-minute notification applied across the board and this works fine for most situations

只依賴日曆通知。讓我解釋一下我的意思。對於像會議這樣的普通活動，我統一設定 3 分鐘的通知，這在大多數情況下都有效

but if the event is a reminder for me to take action within that time slot for example this recurring reminder to update a weekly progress report I first choose the email notification type 10

但如果活動是提醒我在那個時段採取行動，例如這個每週更新進度報告的定期提醒，我首先選擇電子郵件通知類型，10

minutes is fine and then I go into Gmail settings filter and blocked addresses create new filter in the from field I input calendar hyphen notification at google.com has the words update weekly

分鐘就可以。然後我進入 Gmail 設定，過濾器和封鎖的地址，創建新過濾器。在「寄件者」欄位輸入 calendar-notification@google.com，「包含的字詞」是「更新週報」

report create filter apply the label followup you can create this label if you don't already have one now every week I will receive this email notification with a red follow-up label

創建過濾器，應用「追蹤」標籤。如果你還沒有這個標籤可以創建一個。現在每週我會收到這個帶有紅色追蹤標籤的電子郵件通知

already applied so I know I need to take action here and within the email there's even a link to the document I need to use for this task because I had included

已經套用了，所以我知道我需要在這裡採取行動。而且在電子郵件中甚至有一個連結指向我需要用於這個任務的文件，因為我已經把它

this in the calendar invitation so I can just click into it from here if you're wondering why I have this interesting looking layout is because I follow the inbox zero workflow have have tutorials

包含在日曆邀請中了，所以我可以直接從這裡點進去。如果你好奇為什麼我有這個有趣的佈局，那是因為我遵循 Inbox Zero 工作流程。我有

for both Gmail and Outlook so check those out after mistake number seven I try to avoid relying on my memory alone if you watch any of my other videos

Gmail 和 Outlook 的教學，所以在錯誤七之後去看看那些。我儘量避免只依賴記憶。如果你看過我的其他影片

there's a good chance you already know David Allen's famous quote your brain is for having ideas not holding them so I have this recording event on Monday mornings with a checklist of action

很可能你已經知道 David Allen 的名言：「你的大腦是用來產生想法的，不是用來保存它們的。」所以我在週一早上有一個定期活動，包含一個我需要在每週開始時完成的行動清單

items I need to go through at the start of every week to set me up for success for the rest of that week you would think that me having worked in corporate

項目，為接下來那週的成功做準備。你會以為我在公司工作了 10 年應該把這個清單背下來了

for 10 years I would have this list memorized but no if I literally do not go through this 1 2 3 4 5 on Monday mornings I will forget something Pro Tip

但沒有，如果我週一早上不按照 1、2、3、4、5 這樣逐一過一遍，我會忘記一些事情。專業提示

since this is also a recurring reminder for myself I have enabled the email notification here as well and I have the Gmail filter rule we just went through

因為這也是給我自己的定期提醒，我也在這裡啟用了電子郵件通知，而且我有我們剛才講的 Gmail 過濾規則

for this event as well mistake number eight very underrated forgetting to clean up your meetings now I can sit here and share depressing stats like how the average worker spends 4 hours a week

也適用於這個活動。錯誤八，非常被低估：忘記清理你的會議。我可以坐在這裡分享令人沮喪的統計數據，像是普通員工每週花 4 小時

preparing for and attending meetings and how 42% of participants dial in and contribute literally nothing or I can share a practical way for us to take some of that time back enter the

準備和參加會議，以及 42% 的參與者撥入但字面上一點貢獻都沒有。或者我可以分享一個實用的方法讓我們拿回一些時間。介紹

recurring meeting audit an amazing technique I learned from my colleague at Google she does this exercise every quarter I'm a bit lazy so I only do this

定期會議審計，這是我從 Google 同事那裡學到的驚人技巧。她每季度做一次這個練習。我有點懶，所以我只

like once a year but basically take 30 minutes and go through all the meetings you attended in the past 3 months then in this template write down the meeting

大概一年做一次。但基本上花 30 分鐘過一遍你在過去 3 個月參加的所有會議。然後在這個模板中寫下會議

name how long those meetings are how frequently those meetings are occur and the total number of meetings per quarter this column will automatically sum up the number of hours you're spending in

名稱、那些會議有多長、那些會議多頻繁發生、以及每季度的總會議數。這一欄會自動加總你花在會議上的

meetings and part of the reason I love this method is you get to really visualize and see how much of your time is spent in meetings next decide whether

小時數。我喜歡這個方法的部分原因是你可以真正視覺化並看到你有多少時間花在會議上。接下來決定

that meeting still makes sense to keep and if so whether the Cadence still makes sense I'm willing to bet that all of us have potential for time saving if

那個會議是否仍然有意義保留，如果是的話，頻率是否仍然合理。我敢打賭我們所有人都有節省時間的潛力。如果

you want to suggest a change but you're worried about offending the other party use this meeting audit best practice as an excuse and position it as a timesaver

你想建議改變但擔心冒犯對方，用這個會議審計最佳實踐作為藉口，把它定位為對你們雙方都是節省時間

for both of you 99% of professionals will feel relieved to get some time back if you enjoyed these calendar tips you might want to check out this video on

的好方法。99% 的專業人士會很高興能拿回一些時間。如果你喜歡這些日曆技巧，你可能想看看這支關於

how I get things done juggling a full-time job and and a YouTube channel see you on the next video in the meantime have a great one

我如何在全職工作和 YouTube 頻道之間完成事情的影片。下支影片見，在此同時祝你一切順利